Go Paperless for your Customers
Author
Sarah O'Donovan
There are so many products and services offering to digitise different areas of your business, or your life, that it can be hard to know where to start. Beginning with one part of your process can help to prevent digital overwhelm and allow you to ease into the online world.
Your clients should benefit as much as you do from digitisation, so look at the stages in your design and building process which are currently slowed down by paperwork and potentially frustrating for customers. It’s possible one of these is handover, the point at which a client is usually keen to move in without adhering to important protocol. Digitising this process can help to reduce admin costs and post-build issues, while speeding up progress and improving transparency between yourself and the homeowner.
A competitive option for Australian building professionals is inndox, a fast, inexpensive and secure way for builders to provide a compliant digital handover. Bridging the gap between builder software and property owners, inndox automates the ongoing communication to owners using an online owner-management platform. This includes sharing and retrieving data, maintenance scheduling, warranty alerts and transference to future owners.
With access to tools, such as templates, information cloning, contacts and branding capabilities, and after sales services, including referral opportunities for the life of the property at no extra cost, the system is helping to keep builders out of the office and onsite.
Why going paperless will help you, your client and the environment
How many times have you wished for easier Handovers? Or wanted to find an important project file quickly but couldn’t find it? Going digital may seem daunting, but it can make the entire process so much easier and more efficient for everyone involved, throughout the life of the property.
Digitising the Handover process can help to reduce admin costs, time, and post-build issues, improve transparency and brand perception, and stop paper wastage – making your company more competitive and environmentally friendly.
Going digital with inndox is a win-win situation for everyone!
How inndox works with Master Builders eDocs platform
inndox will soon be launching "Rate My Inspectors"
inndox, the award winning software used by Builders, Developers, Sales Agents is about to launch Rate My Inspectors.
Rate My Inspectors is a marketplace with more than 2000 inspectors offering all types of Property inspection services. There are already more than 40 different types of inspections available for residential, commercial, industrial and institutional property.
What documents a Builder should give to a client at handover.
Professional Builders know that the days of leaving a few manuals and the garage remote in the kitchen drawer are long gone. Customers today expect a better experience.
Here is a list of items that could be included. What is included will depend upon the type of building and inclusions.
Building Contract
Approvals and Permits
Final Certificates
Manuals (Appliances etc)
Maintenance information
Warranties
Plans
Finishes Schedule e.g. Details of paint, tiles, carpets etc
Product information
Trade contacts
You should also get at least two sets of keys to locks (doors and windows), alarm codes and remote controls.
This list is not exhaustive but does give an idea about the sort of documents and items that should be provided.
If you want a free copy of our “Ultimate Handover Checklist” prepared by a Building consultant and Property lawyer then click here
If you would like to see a no obligation 20 min demo of award-winning inndox software (that clients pay builders to set up for them) and easily manage handovers, defects management, and post-build customer service for Builders then click here
Mint Settlements have partnered with inndox
Owners will receive their conveyancing documentation and will have the ability to upload other property-related files that they accumulate during the purchase and while owning the property. Owners will also be able to access contacts recommended by Mint Settlements and store their own property-related contacts like tradies, consultants, and product suppliers.
inndox helps you maintain your biggest asset
How do I set Maintenance Reminders
inndox has a property maintenance feature to help you care for your property.
Step 1. Go to the Maintenance Reminders section on your inndox dashboard
Step 2. Select the View all button
Step 3. Click on Add maintenance button
Step 4. Enter in the details: Title, Due Date, select if Recurring & End date, if additional person for reminder, Who it is scheduled for & add any notes
Step 5. Finally click on Add maintenance item
Your important maintenance reminder is now scheduled and you will receive alerts from your inndox app, 2 weeks in advance.
Examples of some typical maintenance checks:
Annual Termite inspections
Annual Pest Sprays
6 monthly gutter cleaning
Annual Smoke Alarm battery replacement
Annual air-conditioning service
6 monthly window cleaning
Monthly garden maintenance
Annual timber deck re-coating
5 yearly hot water system valve replacement
Annual water tank service
Annual water filter replacement
Annual pressure wash of pavers, driveways
Fortnightly pool checks and cleaning
Annual pool equipment inspection
Annual carpet cleaning
Annual curtain & blind cleaning
Here are some consequences for not caring for your property:
***spending thousands of dollars on repairs such as structural integrity issues (a result of not having your property's timber decking recoated)
***potential fire hazard or drainage issues by not having your guttering cleaned on an annual basis
***termite infestation due to unexpected termite invasion by not having annual termite inspections
By using inndox to manage all of these important tasks, you will feel more relaxed.
For example, you will have peace of mind that your painter gets notified two weeks in advance when the timber decks need re-coating, your plumber will be notified two weeks before the water tanks, hot water system and refrigerator filter services are due, the air-conditioning technician gets advance notification that you want your air conditioning units serviced, and the window cleaner gets notice that your windows need cleaning.
No more diarising or simply forgetting. You can become a paper-less and care-free property owner.